Hours come in via our own clock system (QR code or tag) or the week overview per client, alongside the planning. Status dots and totals show at a glance what is complete and where hours are still missing — ready as input for your own payroll and invoicing administration.
Included in every package — but optional. You can also start with planning alone; switch time registration on whenever you want.
Step by step
The week schedule determines the expected hours per client and per day.
Via the clock device with a QR code or tag, or entered per week in the overview.
Planned next to worked: deviations light up immediately.
Status dots show per timesheet what is complete and what is still missing.
Totals and overviews as input for your payroll and invoicing administration.
The hours module shows all timesheets per week and per client with a status dot: complete, incomplete or missing. Totals add up live, and with one click you zoom in on the detail per flex worker.
Two numbers that say it all: what did you plan and what was actually worked? SimpleFlex puts them side by side per week and per client, so under- and over-staffing stands out straight away.
If your client wants to check the hours themselves, they can do so in the client portal — that is optional. There they see who is planned today and tomorrow and who is at work, check the hours of the week per department, adjust start and end times or breaks where needed, and close the week. If your client would rather not, you check and close the week yourself. Once the week is closed the hours are locked, and you pass them on to your payroll and invoicing.
Flex workers clock in and out on the SimpleFlex clock device with a QR code from the SimpleFlex app or with a tag (key fob). Your client can register the same tag in their own access system, such as Paxton — SimpleFlex does not connect to it. The clock device arrives pre-installed; you only place it on site and plug it in, and we manage it remotely. It only needs power and wifi — a guest network will do — and the clock times flow straight into the week overview.
Hold your QR to the screen
Scanning…
Clocked in · 05:58
| Name | In | Out | Status |
|---|---|---|---|
| M. Kowalski | — | ||
| A. Popescu | 05:55 | — | at work |
| J. Nowak | — | — | planned |
Holidays and sickness belong with the hours. You review leave requests from one screen, you register absence per flex worker — and both feed straight into the planning and the hours overview.
Complete overview
Book a video call with a product specialist. Afterwards you get your own environment and run 30 days live in production with all your modules — no credit card.
Non-binding trial month · Your own environment within 48 hours · Then a 12-month contract