SimpleFlex's own clock device, managed remotely

Clock system for staffing agencies Hours that come in
the moment the shift starts

The SimpleFlex clock system is a clock device at your client's work site: delivered pre-installed, placed on site and plugged in by you, and updated, managed and monitored remotely by us. Flex workers clock in and out with a QR code from the SimpleFlex app or with a tag, and the times appear straight away next to the planning in your week overview. All it needs is power and wifi.

QR code or tag Hours next to the planning Wifi only — guest network is fine €29 / client location / month
See it live in a demo Time registration module
SIMPLEFLEX 05:58 Hold your QR code or tag to the reader Scanning… Good morning, Marta Clocked in · 05:58 Kwekerij De Vries SIMPLEFLEX Clock in M. Kowalski Kwekerij De Vries Show QR HOURS · LIVE M. Kowalski — in 05:58 ✓ next to the planning (06:00)

How it works

From clock device to complete timesheet

1

Delivered pre-installed

You only place the device on site and connect it to power and (guest) wifi. We configure it in advance.

2

QR code or tag

Every flex worker clocks with the QR code in the SimpleFlex app or with a personal tag (key fob).

3

Scan at start and end

Hold the QR code or tag in front of the device: clocked in or out, with the exact time.

4

Hours next to the planning

Clock times land in the week overview per client, next to what was planned.

Getting started

Device linked, tags handed out — without the fuss

Starting with a new group of flex workers or a new client location should not cost you an afternoon of typing. This is what you do yourself, all from SimpleFlex.

Link a device with one card

Create a linking card with a QR code in SimpleFlex. Print it, download it or email it to the person at the device. Hold the QR code in front of the device and it is linked to your environment.

Issue a tag in seconds

Open the flex worker, hold the tag in front of your reader, done. One tag per flex worker: a double scan or a tag that belongs to someone else is reported straight away.

Many tags in a row

Forty new flex workers? One page takes you through them one by one: scan, next, scan, next. At the end you get a summary of what was issued.

A label with name and number

Print a small label for the tag, so you always know whose it is. Straight to a label printer, or on a sheet of stickers on your regular printer.

At your client

What the location needs

  • A power socket Near the entrance or canteen, where workers pass at the start of their shift.
  • Wifi — a guest network will do No cabling, no connection to your client's own systems.
  • The app or a tag The QR code from the SimpleFlex app, or a tag (key fob) for anyone without a smartphone.

In SimpleFlex

What you get back

  • Hours at the moment itself Start and end times recorded when they happen, not reconstructed on Friday.
  • Planned next to worked Deviations stand out per client and per day; they appear as open corrections.
  • Status per timesheet Status dots show which week sheets are complete and where hours are missing.
  • Payroll-ready totals Totals per client and per week, exportable for payroll and invoicing.
Clock in with a tag

One tag for the clock
and your client's doors

Flex workers can also clock in with a tag (key fob) instead of the QR code in the app. Does your client use an access control system that can read the same tag, such as Paxton? Then your client can register that tag in their own system as well — one tag on the key ring for clocking in and for the doors.

  • No smartphone needed A tag works for everyone, also for flex workers who don't use the QR code in the app.
  • One tag instead of two Your client registers the same tag in their own access system, e.g. Paxton. No separate door badge.
  • No connection to access control SimpleFlex does not connect to the access system and sees nothing of doors or access. Access management and security stay entirely with your client.

Tag 04A7 · M. Kowalski

One tag, used in two separate systems

SimpleFlex

Clocked in · 05:58

Clock device · Kwekerij De Vries

Records working hours. Lands in your week overview.

Client's access system

e.g. Paxton

Same tag registered by your client

Opens doors. Managed by your client.

No connection between the two systems — SimpleFlex shows no door data

Compare the options

Timesheet, app, time clock or clock device?

Four ways to register the hours of flex workers at the work site. None is perfect for everyone; this is how they compare on what matters for a staffing agency.

Timesheet (paper / Excel) App with GPS Client's time clock SimpleFlex clock device
Time recorded at the moment itself
Fixed point at the work site Partly
Hours directly next to your planning Partly
Same system at every client
What the client location needs Nothing Nothing Their own system Power + wifi
Flex worker needs a smartphone No Yes No (badge) No (app or tag)
Same tag usable for the doors Often Via client's own system

Price

€29 / active client location / month

Volume discount for multiple clock devices

An optional add-on on top of your package. We supply the clock device from stock — no separate hardware costs. Placing clock devices at several client locations? You get a volume discount; we quote the price for your number of locations in the demo. Time registration itself is included in every package, with or without a clock device.

Book a demo (30 min) View all packages

Questions about the clock system

A power socket and wifi — a guest network is enough. We configure the device before it goes on site, so there is no further installation at your client.
With the personal QR code in the SimpleFlex app, or with a tag (key fob). The flex worker holds it in front of the clock device at the start and end of the shift, and the time is recorded immediately.
It can, but not through SimpleFlex. If your client's own access control system — such as Paxton — can read the same tag, your client or their installer can register it there as well. Flex workers then carry one tag for clocking in and for the doors. SimpleFlex does not connect to the access system and sees nothing of doors or access: clocking happens in SimpleFlex, access stays entirely with your client.
€29 per active client location per month, on top of your package, with a volume discount for multiple clock devices. We supply the clock device from stock, with no separate hardware costs. Time registration itself is included in every package.
Yes. Hours can also be entered per week in the overview per client. You can start that way and add a clock device later at the locations where it saves the most chasing.
In the week overview per client, next to the planned hours. Status dots show which timesheets are complete, and totals are ready to export as input for payroll and invoicing.
No. Flex workers with the SimpleFlex app clock in with its QR code; anyone without a smartphone gets a tag (key fob). The app is still handy for the schedule and ride information.
Open the flex worker's record, hold the tag in front of your reader (a regular USB reader will do) and the tag is linked. Every tag belongs to one flex worker: if a tag is scanned twice by accident, or already belongs to someone else, SimpleFlex tells you straight away. Need to hand out many at once? There is a page that takes you through your flex workers one by one.
Yes. You print a small label with the name and personnel number, so you always know whose tag it is. Print it on a label printer or on a sheet of stickers on your regular printer.
In SimpleFlex you create a linking card with a QR code. You print it, download it or email it to the person at the device. They hold the QR code in front of the device and it is linked. A card works once and is valid for 24 hours, so a card left lying around is no risk.

Works together with

Time registration The week overview per client where every clock time lands. Planning & Cockpit The planning sets the expected hours — deviations stand out. Compliance & Reports Worked hours feed the phase system and your reports.
30-day live trial with your own data

See SimpleFlex live in 30 minutes

Book a video call with a product specialist. Afterwards you get your own environment and run 30 days live in production with all your modules — no credit card.

Book a free demo See pricing

Non-binding trial month · Your own environment within 48 hours · Then a 12-month contract

Book a free demo (30 min)