Every dossier complete,
every document flagged on time

One digital dossier per flex worker: identity, documents with expiry dates, phase system and languages. With automatic alerts before something expires — not after.

Document alerts Phase A/B/C tracking Availability & preferences Their own app (iOS & Android)
See it live in a demo See pricing

The workflow

How the process runs in Flex workers

1

Sign up

A new flex worker starts with a complete base profile — required fields enforced.

2

Dossier complete

Documents, BSN, health insurance and qualifications registered and verified.

3

Deployable

The flex worker appears in the planning cockpit with the right skills and restrictions.

4

Monitored

Expiry dates, phase transitions and worked weeks are monitored continuously with alerts.

The dossier

Everything about one flex worker in one place

No more loose folders and emails: personal data, documents, certificates, languages and deployment history in one clear dossier with tabs. Stored securely and GDPR-aware.

  • Core fields: BSN, health insurance, payroll number — secure and validated
  • Typed documents: ID, residence permit, VCA, forklift, driver's licence
  • Certificates as documents with a validity date
  • Language overview so you send instructions in the right language
Dossier — M. Kowalski
MK

Marek Kowalski

Order picker · employed since Mar 2025

Phase A · week 38/52PL / NL / ENVCA ✓Forklift ✓
ID documentexpires in 14 days
VCA certificatevalid until 2027
Health insuranceactive
Never too late

Expiry dates that watch themselves

Every document gets an expiry date and SimpleFlex flags well in advance that action is needed. The phase system (A/B/C) and worked-weeks counter run automatically with every worked week.

  • Automatic signalling well before every expiry date
  • Phase A/B/C with an automatic worked-weeks counter
  • Dashboard "action required" list — no alert can go unseen
  • Block option: do not plan while a required document is missing
Action required — this month

ID document · M. Kowalski

Expires in 14 days

Phase transition · 3 flex workers

To phase B from week 26 — updated automatically

VCA · A. Popescu

Expires in 32 days — renewal requested

142 dossiers complete

No missing required documents

For the flex worker

Their own app — in the App Store and on Google Play

Flex workers have their working week in the SimpleFlex app on their own phone. New schedule? Push notification. Transport arranged? They see who is driving, with which vehicle and licence plate, and how to reach the driver. And they clock in with a QR code.

  • Schedule in the app, with a push notification on new or changed planning
  • Transport info per ride: vehicle, licence plate and the driver's contact
  • Clock in and out with a QR code on the on-site clock device
  • Plus a multilingual web portal for documents
SimpleFlex app — M. Kowalski
MK

My week — 24

iOS & Android · push on · language: Polski

Mon–Fri · Kwekerij De VriesPick-up 05:45 · VX-123-B40 hours planned
New schedule · week 25push received
Ride · K. Janssen · 06 12 34 56 78VW Transporter
Clocked in with QR06:02 · clock device

Complete overview

Everything in Flex workers

Digital dossier with tabs
Typed documents + expiry dates
Expiry alerts per document
Phase A/B/C + weeks counter
BSN & health insurance validated
Certificates with validity
Push on new schedule
Base profile with required fields
Availability & preferences
Their own app (iOS & Android)
Deployment history
GDPR-aware storage

Frequently asked questions about Flex workers

Personal and contact details, phase A/B/C tracking with a worked-weeks counter, documents with an expiry date and alerts, certificates, languages and availability — all in one place and stored GDPR-aware.
Yes. SimpleFlex monitors the expiry dates of ID documents, VCA and other documents and warns well in advance via the "action required" list, so you are never caught out during an inspection.
Yes, for iPhone and Android. They see their schedule and transport, get a push notification on changes and clock in and out with a QR code — that saves you the phone calls.

Works seamlessly with

Planning & Cockpit Phases and blocks from the dossier feed straight into the planning. Compliance & Reports Dossier data feeds the WTTA dossier and the reports automatically.
Unique in the market: 30-day live trial month

See SimpleFlex live in 30 minutes

Book a video call with a product specialist. Afterwards you get your own environment and run 30 days live in production with all your modules — no credit card.

Book a free demo See pricing

Non-binding trial month · Your own environment within 24 hours · Then a 12-month contract

Book a free demo (30 min)