Flex worker management for staffing agencies Every dossier complete,
every document flagged on time

One digital dossier per flex worker: identity, documents with expiry dates, phase system and languages. With automatic alerts before something expires — not after.

Document alerts Phase A/B/C tracking Availability & preferences Their own app (iOS & Android)
See it live in a demo See pricing

Step by step

How the process runs in Flex workers

1

Sign up

A new flex worker starts with a complete base profile — required fields enforced.

2

Dossier complete

Documents, BSN, health insurance and qualifications registered and verified.

3

Deployable

The flex worker appears in the planning with the right skills and restrictions.

4

Monitored

Expiry dates, phase transitions and worked weeks are monitored continuously with alerts.

The dossier

Everything about one flex worker in one place

No more loose folders and emails: personal data, documents, certificates, languages and deployment history in one clear dossier with tabs. Stored securely, in line with the GDPR.

  • Core fields: BSN, health insurance, payroll number — secure and validated
  • Typed documents: ID, residence permit, VCA, forklift, driver's licence
  • Certificates as documents with a validity date
  • Language overview so you send instructions in the right language
Dossier — M. Kowalski
MK

Marek Kowalski

Order picker · employed since Mar 2025

Phase A · week 38/52PL / NL / ENVCA ✓Forklift ✓
ID documentexpires in 14 days
VCA certificatevalid until 2027
Health insuranceactive
Flagged in time

Expiry dates that watch themselves

Every document gets an expiry date and SimpleFlex flags well in advance that action is needed. The phase system (A/B/C) and worked-weeks counter run automatically with every worked week.

  • Automatic signalling well before every expiry date
  • Phase A/B/C with an automatic worked-weeks counter
  • An "action required" list on the dashboard with every open alert
  • A warning when scheduling while a required document is missing or expired
Expiry dates — flagged in time
For the flex worker

Their own app — in the App Store and on Google Play

Flex workers have their working week in the SimpleFlex app on their own phone. New schedule? Push notification. Transport arranged? They see who is driving, with which vehicle and licence plate, and how to reach the driver. And they clock in with a QR code or a tag.

  • Schedule in the app, with a push notification on new or changed planning
  • Transport info per run: vehicle, licence plate and the driver's contact
  • Clock in and out with a QR code or tag on the on-site clock device
  • The app in 19 languages, including Polish, Romanian, Bulgarian and Ukrainian
  • Plus a multilingual web portal for documents
SimpleFlex app · push notification
Quick start

A new group on board in one afternoon

Starting with 20, 50 or 100 new flex workers? Select them and print one login sheet per person in a single go: username, a new password and the QR codes to install the app, in the flex worker's own language. Hand them out at the desk and you are done — no mailbox needed. Then give everyone a tag with one scan.

  • One A4 sheet per flex worker, in their own language
  • Includes QR codes for the App Store and Google Play
  • A fresh password per sheet; the old one stops working
  • Flex workers who already logged in are left out unless you tick them
  • A tag linked with one scan, plus a label with name and number
Login sheets · 48 flex workers

Login sheets printed

48 sheets · one A4 per flex worker

In their own language

Polish, Romanian, Bulgarian, Dutch …

Tag linked

M. Kowalski · label printed

Complete overview

Everything in Flex workers

Digital dossier with tabs
Typed documents + expiry dates
Expiry alerts per document
Phase A/B/C + weeks counter
BSN & health insurance validated
Certificates with validity
Push on new schedule
Login sheets printed in bulk
Availability & preferences
Their own app (iOS & Android)
Tag linked with one scan
Storage in line with the GDPR

Frequently asked questions about Flex workers

Personal and contact details, phase A/B/C tracking with a worked-weeks counter, documents with an expiry date and alerts, certificates, languages and availability — all in one place and stored in line with the GDPR.
Yes. SimpleFlex monitors the expiry dates of ID documents, VCA and other documents and warns well in advance via the "action required" list, so an inspection does not catch you out.
You select them and print one A4 login sheet per person in a single go. It holds their username, a new password and QR codes to install the app, in their own language. Handy for large groups and for people without a usable mailbox.
Yes, for iPhone and Android. They see their schedule and transport, get a push notification on changes and clock in and out with a QR code — that saves you the phone calls.

Works seamlessly with

Planning & Cockpit Phases and blocks from the dossier feed straight into the planning. Compliance & Reports Dossier data feeds the WTTA dossier and the reports automatically.
30-day live trial with your own data

See SimpleFlex live in 30 minutes

Book a video call with a product specialist. Afterwards you get your own environment and run 30 days live in production with all your modules — no credit card.

Book a free demo See pricing

Non-binding trial month · Your own environment within 48 hours · Then a 12-month contract

Book a free demo (30 min)