Scheduling software for staffing agencies Plan hundreds of shifts
in minutes, not hours

The planning board shows in a single screen where your shortages are, who is available and qualified, and which shifts are still open. Colour codes tell the story — all you have to do is decide.

Week & day board Live occupancy colours Copy week with a check Blocklist per client
See it live in a demo See pricing

Step by step

How the process runs in Planning & Cockpit

1

Request comes in

A client order with quantities and roles per day.

2

The board shows

Per day you see who is deployable — blocks and existing shifts taken into account.

3

You plan

Click or drag flex workers onto shifts. Fill counters and colours update live.

4

Copy the week

Next week much the same? Copy the week to the next, empty week in one click.

5

Everyone knows

Flex workers get a push notification and see their schedule in the app; you plan transport right alongside it.

The planning board

One screen that tells you your whole week

The week overview shows occupancy in colour per client and per day: green is covered, amber is partly filled, red is a shortage that needs attention today. Filter by client, location or role and see only what is relevant. Click a shortage and you see who is available that day, with whoever worked for this client before, lives nearby and has the experience at the top.

  • Fill counters per shift (6/8 filled) with over-capacity signalling
  • Filters by client, location, role and status
  • Click through from a colour cell to the exact open shift
  • Every card shows the role as a short code in its own colour: see at a glance who does what
  • Compact cards per flex worker, so a full day fits on one screen
  • Plan from your phone: the board and the day overview adapt to a small screen
Planning board — week 43
Smart planning

The planner that thinks along — and stands guard

SimpleFlex knows your people and your locations. Blocks, fill counters and distances are factored in automatically, so mistakes stand out before they end up in the schedule.

  • Blocklist per client: prevents you from scheduling someone who may not work there
  • A warning when a contract or ID document is missing
  • Fill counters with signalling on over-capacity
  • Distance housing ↔ work location as a planning signal
  • Removing a day that already has hours? You are asked to confirm first
Open shift — candidates
Plan faster

Copy a week in seconds

Most weeks look alike. Copy a complete week schedule to the next week in one click: SimpleFlex first checks that the target week is still empty, then copies every placement. After that you only update the changes.

  • Copy a week after a check of the target week
  • Opens on the current week, so you don't end up working in the wrong one
  • Compact week picker with a today button in every module
  • Per-day board for the operational start of the day
Planning board — copy a week

Complete overview

Everything in Planning & Cockpit

Week grid with occupancy colours
Day board for the operation
Fill counters + over-capacity flag
Filters: client / location / role
Copy week with a check
Blocks (not schedulable)
Week picker + today button
Distance housing ↔ work
Client orders & requests
Schedules + push in the app
Role code in colour on every card
Plan from your phone

Frequently asked questions about Planning & Cockpit

The planning board shows occupancy in colour per client and day — green is covered, amber partly filled, red a shortage. Blocks, fill counters and travel distance are factored in automatically, so mistakes stand out before they end up in the schedule. Once the base planning is in place, you copy a whole week in one click — hundreds of shifts in seconds — and only adjust the changes.
Yes. Copy a complete week schedule to the next week in one click; SimpleFlex first checks that the target week is still empty. After that you only update the changes — most weeks look alike anyway.
Yes. The planning board and the day overview adapt to a small screen, so you can check a shortage or move someone while you are on the road. Flex workers have their own app for their schedule.
As soon as you plan, flex workers get a push notification and see their schedule in the SimpleFlex app, including the associated transport run and pick-up time. That saves a lot of phone calls.

Works seamlessly with

Transport & Fleet Planned shifts form the basis for transport runs with pick-up times. Time registration The schedule is the basis for hours: planned vs. worked in one comparison.
30-day live trial with your own data

See SimpleFlex live in 30 minutes

Book a video call with a product specialist. Afterwards you get your own environment and run 30 days live in production with all your modules — no credit card.

Book a free demo See pricing

Non-binding trial month · Your own environment within 48 hours · Then a 12-month contract

Book a free demo (30 min)